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Property portals send enquiries around the clock. Whoever answers first gets the viewing, and whoever gets the viewing usually gets the contract.
Most portal enquiries land between 18:00 and 23:00, and at weekends. By Monday morning the prospect has written to four other agencies and already has two viewing appointments.
Service charge, year built, energy certificate, availability, financing status. Your team types the same answers dozens of times a week instead of preparing valuations and closings.
Three of five viewing slots go to people without financing confirmation or genuine intent. That is travel time, key handling and Saturday hours spent on prospects who will never buy.
A mid-sized agency, calculated with conservative assumptions. Run your own numbers with us in the intro call.
200 enquiries a month from portals, the website and WhatsApp.
Of 200 monthly enquiries, roughly 70 are answered outside the window in which a prospect is still deciding. At a conservative 3 percent close rate that is 2.1 lost deals a month. At €6,000 average commission this comes to about €12,600 a month, or roughly €151,000 a year.
With HYBOTE: Every enquiry is answered and qualified in under 60 seconds, evenings and weekends included.
Illustrative example calculation based on typical industry figures. No guarantee of actual results.
Built around how an agency actually works, not a generic chatbot dropped onto your website.
Portal enquiries, contact form, WhatsApp, email and phone. The prospect gets a personal, on brand reply within seconds, in their own language.
Service charge, year built, energy rating, floor plan, commission, availability. HYBOTE draws on your listing data and answers precisely, without your team retyping it.
Financing status, timeframe, equity, intended use. Only prospects who genuinely fit the property reach your calendar.
Free slots, travel time between properties and the responsible agent are taken into account. The appointment lands in the right calendar, with a reminder before it.
Contact, property reference, qualification and full conversation history are synced into the system you already use. Nothing lives in a separate tool.
After a viewing, and for prospects who are not ready yet. HYBOTE checks back at the right moment instead of letting the contact go cold in a list.
We look at where your enquiries come from, how quickly they are answered today and which listings generate the most contact.
We define the conversation flow, the qualification criteria and the point at which a human colleague takes over.
We build the assistant on your listing data, in your tone of voice, in the languages your clients speak.
Portals, CRM and calendar are connected. From day one every enquiry lands where your team already works.
We'll show you in 20 minutes where the biggest lever sits in your business. No commitment, free of charge.
Pick an available time and book your appointment directly.
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